Then click the button AutoArchive Settings… (the 5th button from the top, on the right side). Step 2: Select the Advanced tab from the left column. Select the File tab from the main menu bar and click Options. Step 1: Access the Auto-Archiving Settings (specific to Outlook 2010). They can be burned to a CD, placed on a flash stick, or any type of memory device that can accommodate the size of the file. For this reason, it is STRONGLY recommended that you create a back up copy of these emails periodically. Archiving creates a compressed file in your computer’s hard drive.
#How to show archive folder in outlook archive
It is important to keep in mind that when you archive emails, you are removing them from your email server. Many of our email customers find it helpful to archive for very large accounts, and when they have many emails that are months, or years old, that are no longer needed. The larger your Outlook account, the more it slows down. The archiving process is not mandatory, but it is crucial to maintain optimal speeds in Outlook 2010.
#How to show archive folder in outlook how to
In this guide, we show how to archive in MS Outlook 2010 automatically, so you don’t need to revisit the archiving process again. It is best if email archiving in Outlook is set up automatically, instead of remembering to do it periodically. Otherwise, the instructions are identical across MS Outlook versions 2003, 20.Īdvantages Of Auto Archiving Outlook 2010 EmailĪrchiving email is a very helpful for any type of account – POP, IMAP, or MAPI. The only difference is how to access the auto-archiving settings dialog. Note: archiving instructions in this article apply to all versions of Microsoft Outlook, except where stated. Read the many advantages of how to archive in Microsoft Outlook 2010, or scroll down straight away to start your email archiving process. Archiving makes it harder to find and manage your mail store.How To Archive In Outlook 2010 & Improve Performance There’s no need anymore to move older messages to improve Outlook’s performance. However, as we’ve already said, AutoArchive is not necessary or even a good idea with modern Outlook. Right-click on the Inbox folder choose Properties then AutoArchive.Ĭhoose from auto-archiving according to the default settings from AutoArchive or custom settings for that Inbox. To be clear, the old AutoArchive is still in Outlook 365/2019 but it’s hiding away. That makes for an an elegant pair of keyboard shortcuts for managing emails:ĭelete – move to Deleted Items AutoArchive lives! A message in the reading pane can be moved to the Archive folder by pressing Backspace. It’s no different to using the Move button and choosing Archive from the pull-down list (if you’ve done that before).īecause it’s just a simple Move command, you can add things to the Archive folder using other Outlook features: That’s it! Nothing more or less than that. Selecting message and clicking the Archive button moves the message to the designated Archive folder. Sync – the Archive folder can be synchronized (or not) with other devices and cloud storage. Searchable – it can be searched either separately or as part of an ‘Current Mailbox’ or wider search. In other words, Archive is nothing special. Unlike the old Archive which saved messages separately. This new style Archive folder is part of your mailbox and saved in the PST/OST file. It’s a default folder (which can’t be changed) for Office 365 hosted,, and Exchange accounts.įor other accounts (POP3, IMAP) you can make an Archive folder (with any name) or use an existing folder instead. The Archive button in Outlook 2016/2019 and Outlook 365 is a very different thing than previous versions.Īrchive is just another folder among many in the same Outlook mailbox and data store.
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